Interim Accounts Payable Manager

Employment Type: Contract (3-6 months)

Location: Mississauga, ON (5 days in office)

Rate: $50-60/hr

Industry: Manufacturing

Position Type: Existing Vacancy

About the Opportunity

Our client is a market-leading North American grower and supplier of tree seedlings, supporting major paper producers and government agencies with large-scale reforestation initiatives. With significant market share and operations across Canada and the United States, they are experiencing rapid growth and relocating and rebuilding their finance function in Etobicoke.

Reporting to the senior finance leadership team, the Interim Accounts Payable Manager will step in during a period of transition to stabilize day-to-day AP operations, lead a team of three AP Analysts, and help shape processes and controls for the future. This is a hands-on leadership role where you will own the end-to-end AP function, support the Procure-to-Pay implementation in Epicor, and establish stronger fraud-prevention and vendor management practices. If you enjoy bringing structure to manual environments and building better ways of working, this engagement offers a high-impact, visible opportunity.

Key Responsibilities

• Oversee the daily Accounts Payable function and lead a team of three AP Analysts.
• Review and manage the AP inbox, ensuring timely processing and resolution of queries.
• Perform and oversee 3-way matching of purchase orders, receipts, and invoices (approx. 400 invoices per month).
• Validate and enter invoices into the system, ensuring accuracy of amounts, vendor details, dates, and coding.
• Maintain and update vendor master data and payment information in the accounting system.
• Investigate and resolve discrepancies between invoices, POs, and goods received documentation, liaising with vendors and internal stakeholders as needed.
• Ensure AP records are accurately captured, organized, and retained for future reference.
• Review entries for completeness and accuracy, confirming appropriate documentation and approvals.
• Audit invoices and payment batches to ensure adherence to company policies and guidelines.
• Identify, flag, and resolve errors or anomalies in invoice and payment data prior to processing.
• Administer weekly/regular payment runs, including batch payment preparation, review, and approval routing.
• Approve invoice coding and cheque/payment runs in a primarily review-focused capacity.
• Develop and roll out best practices for vendor setup, banking changes, invoice validation, and fraud prevention, including a clear verification protocol.
• Support the Procure-to-Pay implementation within EPICOR and help refine related AP workflows.
• Oversee manual credit card administration and support future integration with Concur for expense management.
• Operate effectively in a highly manual environment (Epicor, DocuWare, SharePoint, Excel) while contributing ideas for process improvement.

What You Bring

• Proven experience in Accounts Payable leadership or management, ideally in a multi-entity or multi-location environment.
• Demonstrated ability to lead and coach an AP team, manage workload allocation, and oversee payment cycles.
• Strong hands-on experience with 3-way matching and high-volume invoice processing.
• Solid understanding of Procure-to-Pay processes and controls.
• Experience working with manual AP processes and comfort operating in a low-SOP, evolving environment.
• Background in developing or enhancing AP procedures, controls, and documentation (SOPs).
• Experience with vendor management, banking changes, and fraud-prevention practices, including verification protocols.
• Working knowledge of EPICOR and DocuWare (or similar ERP and document management systems); experience with SharePoint an asset.
• Familiarity with expense management and credit card administration; exposure to Concur is an advantage.
• Intermediate Excel skills for reporting, reconciliations, and data validation.
• Strong attention to detail, analytical mindset, and commitment to accuracy and compliance.
• Ability to quickly step into an interim role, manage change, and provide stability in a high-turnover, transitional environment.

Next Steps

We do appreciate all interest; however, only those selected for an interview will be contacted.

Clarity Recruitment is an equal opportunity employer committed to fostering an inclusive and accessible recruitment process and workplace. If you require accommodation, please let us know in advance and we will work with you to meet your needs.

Please note: We use AI-assisted tools for notetaking during the screening process.

About Clarity Recruitment

Clarity is an executive search and recruitment firm specializing in Finance & Accounting talent across Canada - from accountants to CFOs. Additionally, Clarity partners with organizations to hire exceptional talent in HR, Operations, and IT, helping build the teams that power business success. Our process is designed to minimize risk, maximize alignment, and move quickly. With dedicated practices in Executive Search, Full-Time Search, and Project & Interim Consulting, we help organizations grow with confidence. Visit findingclarity.ca to learn more!

JOB ID # 3503206